THE PLANNING ROOM / WEDDING TIMELINE
Plan the moments.
Leave room for magic.
A good reception timeline gives your important moments space and your guests time to celebrate. Use this sequence as a starting point for your own plan.
LIVE MUSIC · SONG REQUESTS · SHARED MOMENTS
YOUR NIGHT.
MIDWEST DUELING PIANOS / PERFORMANCE ARCHIVE
01 / PLAN THE NIGHT
Arrival and welcome
Decide what guests will hear as they arrive and who will make the opening announcement. If you need music before the live show, discuss how it will be provided. Put introductions on the schedule and share names, pronunciations, and the person responsible for the cue.
02 / PLAN THE NIGHT
Dinner and toasts
Work with your caterer and coordinator on a realistic meal window. Decide whether speeches happen before, during, or after dinner, and who will handle the microphone. The live show should have a planned relationship to these moments so guests can listen when it matters.
03 / PLAN THE NIGHT
Special dances
Confirm songs and versions for a first dance or other planned dances well before the event. Ask whether the music will be performed live or played as a recording. Put that decision in the plan, including any edited length or transition you need.
04 / PLAN THE NIGHT
Open the room to requests
Once the formal moments are complete, the piano show can become a shared celebration. Invite guests to participate in the way that suits them. Tell the performers about music favorites, the mix of ages and tastes, and any boundaries for comedy or spotlight moments.
05 / PLAN THE NIGHT
Breaks and the final song
Confirm the performance schedule and how any breaks will be handled. Plan cake, late-night food, photos, or other activities around the agreed timing. Give your last song and send-off enough room before the venue’s ending time. The final timeline should match the actual contracted coverage.
06 / PLAN THE NIGHT
An illustrative sequence
Guest arrival → introductions → dinner and toasts → special dances → live requests and celebration → final song and send-off. This is a planning sequence, not a fixed package or required schedule. Your coordinator, venue, and entertainment team can help adapt it to your reception.
A GOOD PLACE TO START
Bring us
your details.
- ✓Your preferred date or date range
- ✓Venue or Kansas City area location
- ✓Event type and guest estimate
- ✓Anything that would make the night yours
EXPLORE NEXT
Keep the plan moving.
01
Weddings
Your favorite people. Their favorite choruses. A wedding reception that feels completely like you. Bring Midwest Dueling Pianos to your Kansas City celebration.
02
Pricing and booking
What does a dueling piano show cost? The useful answer starts with your event. Here is what goes into a quote and what to compare before you book.
03
Dueling pianos vs DJ or band
A DJ, a band, and dueling pianos can all make a great party. The right choice depends on the experience you want your guests to have.
LET’S MAKE IT YOUR NIGHT
Ready for
your encore?
Tell us the date, the place, and the people. Let’s find the right show for your event.
Request availability and a tailored quote. Your date is reserved only after the booking requirements are completed.