THE PLANNING ROOM / VENUE CHECKLIST
Great rooms
make great nights.
Before the first request, get the room ready. Use these questions with your venue and the Midwest Dueling Pianos booking team.
LIVE MUSIC · SONG REQUESTS · SHARED MOMENTS
YOUR NIGHT.
MIDWEST DUELING PIANOS / PERFORMANCE ARCHIVE
01 / PLAN THE NIGHT
Start with access
Where can the performers load equipment? Is there a service entrance, elevator, ramp, or flight of stairs? What times are available for setup and teardown? Where can vehicles park after unloading? Share these details for downtown properties and suburban venues alike; the practical route matters more than the address alone.
02 / PLAN THE NIGHT
Check the performance area
Send a floor plan or clear room photos. Identify where the pianos could go, where guests will sit, and how people will move to the bar, buffet, exits, and restrooms. Keep sightlines open and service routes clear. Ask the booking team to confirm the actual footprint for the proposed equipment rather than borrowing a dimension from another provider.
03 / PLAN THE NIGHT
Confirm power and sound
Ask the venue where suitable power is available and who can answer electrical or AV questions. Share any house sound system specifications, volume limits, or restrictions on outside production. The team should confirm which equipment is included and whether the venue needs to provide anything additional.
04 / PLAN THE NIGHT
Make outdoor plans specific
An outdoor event needs a suitable performance surface, weather protection, power arrangements, and a practical backup plan. Ask how wind, heat, rain, and changing conditions will be handled before confirming the setup. An attractive patio does not automatically make a workable performance location.
05 / PLAN THE NIGHT
Write down the schedule
Include venue access, setup, doors, dinner, speeches, the live performance, breaks, and the required finish time. Add time for load-out. Share the schedule with the planner, venue contact, and entertainment team so the show is not competing with a key announcement or room turnover.
06 / PLAN THE NIGHT
Name one event-day contact
Choose someone who can answer questions while you enjoy the event. Give the team that person’s name and contact details through the planning process, along with vendor rules or document requirements. Reconfirm any changes before event day instead of assuming everyone has the newest version of the plan.
A GOOD PLACE TO START
Bring us
your details.
- ✓Your preferred date or date range
- ✓Venue or Kansas City area location
- ✓Event type and guest estimate
- ✓Anything that would make the night yours
EXPLORE NEXT
Keep the plan moving.
01
Pricing and booking
What does a dueling piano show cost? The useful answer starts with your event. Here is what goes into a quote and what to compare before you book.
02
Weddings
Your favorite people. Their favorite choruses. A wedding reception that feels completely like you. Bring Midwest Dueling Pianos to your Kansas City celebration.
03
Corporate events
Give coworkers and clients something to share beyond another slide deck. An interactive piano show brings live music, laughter, and a little friendly competition to the room.
LET’S MAKE IT YOUR NIGHT
Ready for
your encore?
Tell us the date, the place, and the people. Let’s find the right show for your event.
Request availability and a tailored quote. Your date is reserved only after the booking requirements are completed.